> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staffer.com/llms.txt
> Use this file to discover all available pages before exploring further.

# A daily routine for your pipeline

> Fifteen minutes a day to keep every candidate moving: what to open, in what order, and what to watch out for.

Staffer works out the next action for every candidate, but nothing happens until someone acts on it. A quiet week means a queue that grows, not a process that ran on its own. This routine keeps the queue short.

## 1. Clear what's waiting on you

Open **Applications** in the sidebar. It lists every candidate in every job, sorted by urgency, most urgent first.

* Click **Filter** → **Next action** → **Your turn** to see the steps you personally need to complete.
* Or click **Display options** → **Group by** → **Next action** to see the work in batches: everyone who needs a reply, everyone who needs an intro, and so on.

The urgency indicator on each row shows how pressing it is. Hover over it to see why. A red "!" means it's critical, usually because someone has waited too long.

## 2. Answer replies first

Candidates who replied are the most likely to move forward, and the most likely to lose interest if you're slow. Filter by **Next action** → **Reply to their message**, or open **Messages** in the sidebar, where the badge shows unread threads.

Open each candidate's **Process** tab. The reply suggestion often has a draft written from their message. Edit it and send. See [Replies and the inbox](/companies/replies-and-inbox).

## 3. Batch the routine messages

Intros, acknowledgements and follow-ups are similar for every candidate. **Speed action** lets you do them in one go:

<Steps>
  <Step title="Open Speed action">
    On the **Applications** page, or on a job's **Candidates** tab, click **Speed action**.
  </Step>

  <Step title="Review each card">
    Every eligible candidate gets a card with their action and, for messages, the text that will be sent. Expand the cards and edit where needed. Untick anyone you want to skip.
  </Step>

  <Step title="Apply">
    Click **Apply N actions**.
  </Step>
</Steps>

<Warning>
  Candidates are selected by default, and **Apply N actions** runs straight away with no confirmation. A card you never expanded sends its drafted text as it is. Check every message before you apply.
</Warning>

Only some action types can be done in bulk. Completing a step, adding a note or waiting for someone still happens one candidate at a time. See [Next actions](/companies/recommended-actions).

## 4. Complete your steps

Reviews and tasks wait for a person. They don't complete themselves, even with no reviewer named. Open each candidate with **Your turn**, read what's there, and complete the step. See [Move candidates through the process](/companies/run-the-process).

## 5. Write down what you learned

After a call or an interview, add a note on the candidate's **Notes** tab: facts, not verdicts. Notes are read as evidence the next time the candidate is scored, so the score reflects what you now know. See [Notes](/companies/notes).

## 6. Keep an eye on notifications

The bell in the sidebar collects new applications, replies, completed steps and interview transcripts, for the jobs you follow. Follow a job with **Notify me** in its **…** menu. You follow jobs you created automatically. Choose what reaches you by email in **Settings** → **Account** → **Notifications**. See [Notifications](/companies/notifications).

## Once a week

* Look for candidates nobody has touched in a while. On the **Applications** page, sort by **Recently touched** and check the bottom of the list.
* Close roles you've filled or paused, so the listing stops taking applications. See [Close a role cleanly](/academy/close-a-role).
* Look at [Analytics](/companies/analytics) for where candidates wait longest, stage by stage.