> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staffer.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Book an interview

> Picking a time for an interview with the hiring team, what you get, and what to do if nothing fits.

Some interview steps let you pick your own time with the hiring team. If a company sets a step up that way, you'll see a picker right on the step. If not, the hiring team schedules it themselves and sends you the details directly. See [Screening steps](/candidates/screening-steps) for where this fits into a process.

## Choosing a time

<Steps>
  <Step title="Open the interview step">
    If picking your own time is turned on for this step, you'll see a note that the hiring team is ready to meet, with a list of times underneath.
  </Step>

  <Step title="Pick a time">
    Times are grouped by day, for up to 14 days ahead. If someone else takes a slot moments before you, the list quietly refreshes to remove it, so you won't end up double-booked.
  </Step>

  <Step title="Click Book time">
    This confirms the slot and schedules the interview right away.
  </Step>
</Steps>

If nothing's open, the picker says so plainly, and the hiring team follows up instead.

## What you get

Once a time is set, whether you picked it or the recruiter did, you get an email with the date and time, how to join, and an agenda if the company added one. You also get a normal Google Calendar invite, separate from that email.

The email states the time in UTC. Your calendar invite shows it in your own time zone, so trust the calendar invite if the two ever look like they disagree.

## Joining

Most interviews are video calls on Google Meet. Join from the link in your email, your calendar invite or the receipt on the step. If the company set up an in-person interview, your email shows the address instead.

## Recording and the notetaker

Video interviews are recorded and transcribed unless the company turned that off for the step. Unlike an AI interview, there's no box to check first. You'll see a **Recorded** tag on your interview details and a participant named **Staffer Notetaker** in the call.

Recordings and transcripts are deleted six months after your application closes.

## Rescheduling or cancelling

You can't reschedule a booked interview yourself. If the time stops working for you, [message the recruiter](/candidates/messages) and ask them to release it so a new one can be set.

If the hiring team reschedules it, you're told nothing is needed from you: they'll send a new invite once they've picked a time, and your old calendar invite is cancelled automatically. If they cancel it instead, that isn't a decision on your application. The time slot is being released. Ask them directly if you're unsure where things stand.

## If nothing works for you

There's no self-service way to request different times once a step is live. [Message the recruiter](/candidates/messages) directly and tell them what would work instead.

## Common questions

<AccordionGroup>
  <Accordion title="Can I turn off recording for my interview?">
    No, that's the company's setting for the step, not yours.
  </Accordion>

  <Accordion title="What if I book a time and then need to change it?">
    You can't change it yourself. Message the recruiter and ask them to release the slot so you can pick, or they can set, a new one.
  </Accordion>

  <Accordion title="Does a cancelled interview mean I've been rejected?">
    No. A cancelled slot means the time was released, not a decision on your application. Your application's stage tells you where things actually stand. See [Track your applications](/candidates/tracking-your-application).
  </Accordion>
</AccordionGroup>

<CardGroup cols={2}>
  <Card title="Screening steps" icon="clipboard-list" href="/candidates/screening-steps">
    The other kinds of steps you might see in a process.
  </Card>

  <Card title="Messages" icon="message-square" href="/candidates/messages">
    Reply to the hiring team or ask about a time.
  </Card>
</CardGroup>