> ## Documentation Index
> Fetch the complete documentation index at: https://docs.staffer.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Candidate lists
> A job's Candidates tab and the workspace-wide Applications page: the same table, with columns, filters, sorting and grouping to work through it.
A job's **Candidates** tab lists that job's candidates. The **Applications** page in the sidebar lists candidates across every job, with an extra **Job** column. The toolbar, columns, filters and sorting work the same way in both.
## Toolbar
* **Search candidates…** filters the visible rows by name.
* **Filter** opens the filter popover (see below).
* **Display options** controls sort, grouping and which columns show.
* **Add candidate** (Candidates tab only) adds one specific person. See [Add candidates yourself](/companies/add-candidates).
* **Speed action** lets you act on many candidates' next actions at once. See [Next actions](/companies/recommended-actions).
* **More actions** → **Download CSV** exports whatever rows are currently visible, given your filters and grouping.
## Columns
| Column | Shown by default | Notes |
| ----------- | ----------------------- | --------------------------------------- |
| Candidate | Always | Avatar, name, title at company |
| Job | Applications page only | Which job this candidacy belongs to |
| Source | Yes | **Applied**, **Sourced**, or **Manual** |
| Stage | Yes | Their current stage |
| Next action | Yes | The recommended next step's label |
| Match | Yes | Current and potential score |
| Urgency | Always, can't be hidden | See below |
| Messages | No | Message count, with a dot for unread |
| Consent | No | Consent status icon |
| Contacted | No | Contacted status icon |
| Updated | No | When the candidacy last changed |
## Sort and group
**Sort by**: **Urgency · highest first** (default), Recently touched, Recently added, or Name · A → Z.
**Group by**: **None** (default), **Next action**, or **Stage**. On the Applications page, you can also group by **Job**.
## Filters
| Filter | Values |
| -------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Stage | In review, In progress, Offer, Hired, Rejected, Withdrawn |
| Source | Applied, Sourced, Manual |
| Job | Applications page only: every job |
| Assigned to | Unassigned / open, or each workspace member |
| Match | Good fit (70+), Maybe (40–69), Weak (under 40), Unscored |
| Last activity | Warm (under 7 days), Lukewarm (7–30 days), Cold (over 30 days), No activity |
| Consent | Given, Missing |
| Has reply | Yes, No |
| Has outreach | Yes, No |
| Next action | Your turn, Awaiting candidate, Awaiting team, Reply to their message, Send intro, Acknowledge application, Send follow-up, Send offer, Send rejection note, Send welcome message, Send message, Add note, Move stage, Schedule onboarding, Waiting, No next step |
| Questionnaire answer | If the job has one, one filter per question |
Active filters show as removable pills under the toolbar.
The **Match** filter buckets on potential score, falling back to current score when there's no potential yet. A candidate whose current score is 55 but whose potential is 75 shows up under **Good fit (70+)**. See [How match scores work](/companies/match-scores).
## The urgency indicator
Every row shows a signal-strength icon: 1 blue bar (low), 2 green bars (medium), 3 orange bars (high), or a red square with a white "!" (critical). Hover it to see the priority and the reason, such as a reply that's gone unanswered for several days.
## Shortlisted candidates aren't listed here
Neither list includes people who are only shortlisted. They appear once you promote them. Until then, they're on the job's **Scouting** tab. See [Shortlist and promote candidates](/companies/shortlist-and-push).
## Common questions
Shortlisting doesn't add them here. Promote them from the **Scouting** tab first.
The **Match** filter groups candidates by potential score when they have one. Their potential score is 70 or higher, even though their match score is 55.
Whatever your current filters and search show. Clear your filters first if you want everyone.
Open a row to see the full picture on one candidate.
What the Next action column and Speed action do.