Skip to main content
Staffer works out the next action for every candidate, but nothing happens until someone acts on it. A quiet week means a queue that grows, not a process that ran on its own. This routine keeps the queue short.

​
1. Clear what’s waiting on you

Open Applications in the sidebar. It lists every candidate in every job, sorted by urgency, most urgent first.
  • Click Filter → Next action → Your turn to see the steps you personally need to complete.
  • Or click Display options → Group by → Next action to see the work in batches: everyone who needs a reply, everyone who needs an intro, and so on.
The urgency indicator on each row shows how pressing it is. Hover over it to see why. A red ”!” means it’s critical, usually because someone has waited too long.

​
2. Answer replies first

Candidates who replied are the most likely to move forward, and the most likely to lose interest if you’re slow. Filter by Next action → Reply to their message, or open Messages in the sidebar, where the badge shows unread threads. Open each candidate’s Process tab. The reply suggestion often has a draft written from their message. Edit it and send. See Replies and the inbox.

​
3. Batch the routine messages

Intros, acknowledgements and follow-ups are similar for every candidate. Speed action lets you do them in one go:
1

Open Speed action

On the Applications page, or on a job’s Candidates tab, click Speed action.
2

Review each card

Every eligible candidate gets a card with their action and, for messages, the text that will be sent. Expand the cards and edit where needed. Untick anyone you want to skip.
3

Apply

Click Apply N actions.
Candidates are selected by default, and Apply N actions runs straight away with no confirmation. A card you never expanded sends its drafted text as it is. Check every message before you apply.
Only some action types can be done in bulk. Completing a step, adding a note or waiting for someone still happens one candidate at a time. See Next actions.

​
4. Complete your steps

Reviews and tasks wait for a person. They don’t complete themselves, even with no reviewer named. Open each candidate with Your turn, read what’s there, and complete the step. See Move candidates through the process.

​
5. Write down what you learned

After a call or an interview, add a note on the candidate’s Notes tab: facts, not verdicts. Notes are read as evidence the next time the candidate is scored, so the score reflects what you now know. See Notes.

​
6. Keep an eye on notifications

The bell in the sidebar collects new applications, replies, completed steps and interview transcripts, for the jobs you follow. Follow a job with Notify me in its … menu. You follow jobs you created automatically. Choose what reaches you by email in Settings → Account → Notifications. See Notifications.

​
Once a week

  • Look for candidates nobody has touched in a while. On the Applications page, sort by Recently touched and check the bottom of the list.
  • Close roles you’ve filled or paused, so the listing stops taking applications. See Close a role cleanly.
  • Look at Analytics for where candidates wait longest, stage by stage.