Add candidates yourself

When you already know who you want, you don’t need a search. The Add candidate button on a job’s Candidates tab adds people directly, by name, LinkedIn URL or a file import. You need the member role or higher in the workspace.

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Add someone by name or LinkedIn URL

If nothing matches, the dialog reads No matches. Emails in your file aren’t used for matching. There’s no fallback to fetch or create a profile from the LinkedIn URL itself.

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Import a file

Click Add candidate, then Import from file. Upload a .csv, .tsv or .xlsx file, up to 5 MB, one file at a time. Staffer matches each row against its candidate database using these columns, in order:

1. An exact profile ID (this is how your own exported CSVs re-import cleanly).
2. A LinkedIn URL.
3. A name match, capped at 50 unique names per file. Rows past that cap are reported separately rather than shown as “no match”: add a LinkedIn URL column, or split the file, to cover them.

You then get a review screen: matched rows are pre-selected, unmatched rows show No match, and rows already on the job show Already added and can’t be selected again. Uncheck anything you don’t want, then click Add N.

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Rows that don’t match anyone

Search and import only find people already in Staffer’s candidate database. You can’t create a new profile from here. A row in your file that matches nobody isn’t added, and you can’t add it by hand from the import screen.

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What happens next

Adding someone through Add candidate on the Candidates tab puts them straight at In review, the same as promoting them from the shortlist. Staffer saves a copy of their profile for this application, creates their private application link and sets up the job’s process for them. It doesn’t email them. See Shortlist and promote candidates for what that involves. Searching and importing don’t use credits.

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Common questions