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A candidate’s stage is where they are in the job. There are seven: In review, In progress, Offer, Hired, Rejected, Withdrawn and Not interested.

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Move a candidate to a different stage

You need the member role or higher in the workspace to change a stage. From the Candidate actions menu, click Move to stage…. Pick In review, In progress, Offer, Hired or Rejected. Their current stage is greyed out. Withdrawn isn’t in the list.

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Moving backward

You can move a candidate backward, for example from Hired back to In review, the same way you move them forward. On the Activity tab, a backward move shows as a technical label, state_corrected, instead of a sentence.

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What happens to their process steps

Closing a candidate’s application, for example by moving them to Rejected, pauses every process step they haven’t finished. The steps aren’t skipped. If you reopen the application later, they pick up where they left off. See Move candidates through the process.

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A stage change never emails anyone

Moving a candidate’s stage never sends them a message. If you want them to hear about it, send a message yourself, or use the next action for that stage, such as Send rejection note or Send the offer. See Next actions. It works the other way too. Sending any message to a candidate who’s still In review moves them to In progress, whether or not you meant to change their stage.

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Move a candidate to a different job

Move to job…, also in the Candidate actions menu, lets you search your workspace’s other jobs and move the candidate there. They leave the original job, so they can apply to it again later. You can’t move a blocked candidate. You’ll see “[name] is on the block list — unblock them first.”

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Remove vs. Permanently remove

Remove takes a candidate off this job without telling them. They aren’t blocked. You can add them again from a search, or they can apply again, but their earlier progress doesn’t come back. Permanently remove does the same and adds them to your workspace’s block list. They can’t be added to any job in your workspace, and future searches show them with a Blocked label.
The confirmation dialog says you can unblock them later, but there’s no way to unblock someone in the app today. Use Remove if you might want this candidate back.

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Hiring doesn’t close the job

Moving a candidate to Hired doesn’t close the job. The listing stays open and other candidates keep moving through your process until you close the job. See Close, reopen or delete a job.

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Common questions

Yes. Move them back with Move to stage…. Steps that were paused when you closed the application pick up where they left off.
No. Use the Send rejection note next action, or message them yourself. Staffer only suggests a rejection note for candidates who applied, replied or completed a step.
No. Only the candidate can withdraw their own application.
The step is paused, along with every other open step. If you move them back later, it picks up where it left off.
No, not from the app today. Use Remove instead if you might want this candidate back.