Close, reopen or delete a job

Closing, reopening, and deleting are three separate actions in the More job actions menu, with different consequences and different rules for who can do them.

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Close a position

If the job has candidates still active (any stage other than Rejected, Hired, or Withdrawn), the dialog shows how many and offers two checkboxes: Reject the N remaining candidate(s), and, once that’s checked, Send them a rejection message. Checking the second opens an editable message, pre-filled from your workspace’s default rejection template, with placeholders you can leave in or replace: Leaving both boxes unchecked closes the job and leaves every candidate exactly where they are.

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What happens when you close

• The public listing immediately stops accepting applications, but doesn’t disappear. It stays visible for a grace period, 30 days by default, set in Settings → Workspace → Preferences → Closed listing grace period. After that window, it drops off the public board entirely.
• Any attempt to add a new candidate, sourced or applied, is refused: “This position is closed and takes no new candidates.”
• The brief becomes read-only until you reopen the job. See Write the brief.
• Only if you ticked the reject box: every candidate still In review, In progress, or with an Offer moves to Rejected. Shortlisted candidates aren’t touched.
• Only if you also ticked Send them a rejection message: that message is actually sent. Checking reject alone changes their stage without emailing anyone.

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Reopen a position

Click Reopen position. There’s no confirmation: one click reopens it. The listing goes back to an unpublished draft (its title, body, and link are untouched, but it’s off the public board until you publish it again). Candidates who were rejected when you closed it stay rejected. Move them back to a stage by hand if you need to.

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Delete a job

Deleting hides the job everywhere in the app and unpublishes its listing. The data isn’t erased: it stays in Staffer’s database. Who can delete depends on your role and the job’s history: Admins and owners can always delete a job. Members can delete a job only while nobody has applied to it and no sourced candidate has moved past In review. If the job still has any active candidates (not Rejected, Hired, or Withdrawn) when you open the dialog, you have to type the job’s exact name before Delete job enables, and a banner warns that those candidates lose access too. With no active candidates, one click deletes it.

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Hiring someone doesn’t close the job

Marking a candidate as Hired has no effect on the job’s own status. If you don’t want more candidates once the role is filled, close the position yourself.

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Can the agent do this for me?

The agent can close or reopen a position if you ask it to, and it always asks for your approval first. It only ever does the plain, reversible close: it can’t check the reject-and-email boxes on your behalf, and it can’t delete a job at all, under any Mode. See What the agent can do.

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Common questions